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Job Title (Senior) Office Manager

Level: Professional
Location: Amsterdam
Type: Fulltime
Experience: 4+ years
Start: Immediate
Language: Business Dutch and English

About Newzoo

Newzoo’s mission is to provide our clients with the best tools, data, and guidance to thrive in the games market. Driven by this, we have become a trusted partner for some of the world’s largest games, entertainment, technology, and media companies. We have also become one of the most quoted and respected brands in games data and games market research. Currently we are looking for an experienced office manager for our Amsterdam office.

As our (Senior) Office Manager, you are the face of the company to our visitors, clients, and vendors. You will play an instrumental role in ensuring Newzoo’s office is a welcome, comfortable, and inclusive office environment for all employees and visitors. You will be the driving force behind a smooth operation of our office and an impeccable working experience for our employees. You will report to the HR Director and work closely with senior management.  

Your Responsibilities 

• Provide administrative support and manage the day-to-day operations of the office.
• Ensure a safe and clean work environment. This includes managing cleaning services and coordinating maintenance requests
• Manage all vendor relationship activities that are related to the office
• Organize and coordinate all incoming mail and packages upon arrival
• Provide necessary support to the HR department:
  • Support with onboarding that relates to the office and office protocol
  • support with the offboarding process.
• Own the planning and organization of all company events and offsites, which include larger meetings and trainings.
• Arrange all travel bookings (flights, hotels, taxis, hotels) for our employees in a timely and cost-effective manner.
• Manage office stock control and office organization and manage office budgets for supplies, equipment, and other expenses.
• Provide PA support to the Newzoo Management team where needed.

Facility Management:

• Familiarize yourself with the Health & Safety requirements we need to adhere to and take ownership in ensuring we are up to standard.
• Act as the point of contact with the landlord/handy man to ensure the office is always fully function
• Act as the Prevention employee within the Newzoo office and ensure we are compliant with the Arbo regulations.
• Help with ad hoc projects that arise.

Your profile

• At least 4 years experience in office management, office administration, or a related field
• Proficiency in core office administrative tasks such scheduling, budgeting, travel management, and vendor management
• Adept at using a variety of office software programs like email, word, and excel
• A master of organization, with the ability to prioritize tasks, manage time effectively, and keep a system for everything.
• Excellent written and verbal communication skills (Dutch and English) and the ability to interact with staff at all levels, as well as vendors.
• Proven problem-solver with the ability to proactively identify issues, analyze situations, and find solutions.
• A strong sense of collaboration, being able to foster a supportive and positive work environment and being willing to help whenever possible.
• The ability to handle sensitive information with care and professionalism.
• A proactive approach to work, with a willingness to learn new things and adapt to changing priorities.

Our offer

Be part of a fast-growing, ambitious, young, and energetic team with ample opportunities to grow within the company.

• Full-time job based in our Amsterdam office. We are a hybrid working company and value work/life balance.
• Working in a fast-paced & fun-loving company with supportive colleagues.
• Personal development: We provide an annual learning budget and the opportunity and tools to develop your skills, apply your unique talents, and shape your future career.
• Unique team events: We love to spend time together, celebrate our successes and do team building activities.
• Health benefits participation: We have bi-weekly office workouts together.
• Mental health benefits: Unlimited access to OpenUp platform that supports your mental well-being.
• Pension plan: We contribute towards your future.
• And more…

Interested?

Please upload your CV/resume and motivation letter explaining why Newzoo, what makes you perfect for this position and your quirks!